Apr 23, 2021

Administrative Assistant

  • Department of Administration
  • Helena, MT, USA

Job Description



Why should you keep reading and consider working here?

We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration. Our foundation of success is having effective working relationships, built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed.

(You can learn more about us .)

What is this career opportunity?
This position provides administrative support for the Architecture & Engineering Division (A&E). We are looking for someone with excellent customer service, communication, organizational and technical ability to join our team comprised of 16 team members. In this role you would be an essential part of our team, and your responsibilities would include the following:

Manage our electronic filing system (FileNet) Create and maintain various workflows in our electronic system (ServiceNow) Create and maintain our Adobe Pro smart forms Organize and maintain our various boiler plate communications and project information Assist with contracts, documents, procurement, and bidding of construction projects Provide scheduling and advertising support to our Project Managers Act as the first point of contact for our customers

You can learn more about our division .



What are we looking for?

Education and Experience: 

Associate degree in a related field and three or more years relevant job experience or related education. Alternate combinations of education and experience will be considered on a case-by-case basis.


Deliver professional customer service Communicate effectively and professionally both verbally and in writing Manage multiple projects and maintain focus on priorities Ability to interact with stakeholders in both positive and challenging situations. Proficient in using Adobe and Microsoft Office software suite. Ability to learn software programs. Effective proofreading, formatting, and editing skills. Demonstrated ability to maintain confidentiality. Ability to build effective working relationships. Demonstrated accuracy and thoroughness to ensure quality work output. Adaptability to change. Appropriate identification and resolution of problems within areas of responsibility. Knowledge of administrative and clerical procedures such as file and record management, and other office procedures

Does this sound like you?

Please tell us how and why by submitting your resume, cover letter, and three professional business references. (Please Note: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system. You only need to upload the requested documentation.)

What can you expect from us in return for your hard work?

Look to see the additional benefits! They include: Work/life Balance Health Coverage Retirement plans Paid Vacation and Sick Leave and Holidays And more… Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look to learn more and see if you may qualify!

Other important information to be aware of.

Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.

Apply Now