Apr 23, 2021

Clerical Assistant

  • State of Indiana
  • Pendleton, IN, USA

Job Description

Work for IndianaGrow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day. At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.About Pendleton Correctional Facility:The Pendleton Correctional Facility (PCF), formerly known as the Indiana Reformatory, is a state prison located on 500 acres, 33 acres of which are located within the perimeter of the 30 foot wall. This is a maximum security facility that was built in 1922. PCF currently houses over 1,600 male offenders. This facility offers many opportunities to its offender population, including the opportunity to work, obtain their High School Equivalent, and be involved in facility-led programs. One specific program, PLUS (Purposeful Living Units Serve), is a faith- and character-based program aimed at helping offenders avoid criminal behavior by teaching them to demonstrate the following core values: honesty, integrity, respect, responsibility, compassion and tolerance. Pendleton also has 4 different programs for our offenders that deal with animals, including ICAN (Indiana Canine Assistance Network), a facility apprenticeship program which allows inmates to train dogs to become service animals to assist the disabled.Salary Information:This role starts at a base salary of $25,766.About the Job:As the Clerical Assistant, you will provide technical support functions within a state agency and works with a high degree of independence requiring technical knowledge of agency rules, regulations, and general services.A Day in the Life:The essential functions of this roles are as follows:Coordinate the work activities of administrative and support services such as preparing correspondence, maintaining reference, and resource materials and updating files, forms, and reports.Prepare a variety of periodic statistical, informational, and/or work activity reports.Maintain complete forms, filing, processing, and accuracy control system through the distribution of work activities to lower-level clerical staff, through the maintenance of special records and through on going contacts with other agencies and departments.Ensure completion of appropriate application or eligibility forms for services, monitoring validity of information submitted, concurrence with regulations and inclusion of proper signatures which vary depending upon circumstances.Answer questions and provide technical information to the public and to other agencies regarding special regulations or methods of solving problems.Receive a variety of correspondence, eligibility forms, and/or informational inquiries, prepare responses to same or determine appropriate procedures to gather information or process forms.Maintain confidentiality of resource information following agency policy and legal constraints.Maintain a variety of control data for which ongoing updates and tabulations are necessary.Train and coordinate work of lower-level clerical staff.The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.What We're Looking For:Specialized knowledge of available records and resource material and an ability to trace required information.Practical knowledge of office organization, accepted clerical procedures and management of bookkeeping or record keeping system.Specialized knowledge of rules and regulations affecting the work.Basic knowledge of computer procedures.Ability to compose technically accurate correspondence and reports using correct grammar, spelling and punctuation.Ability to work independently in solving problems, ensuring compliance with regulations, ensuring smooth work flow and generating required work as appropriate.What You'll Need for Success:Specialized knowledge of the procedures involved in applying policies, programs and activities of the department as well as working knowledge of other related agency programs and other departments within same agency.Ability to work under pressure and to practice diplomacy, tact and courtesy.Ability to attend to detail and maintain accuracy and confidentiality.Ability to read resource material, extract appropriate information and apply as needed.Supervisory Responsibilities/Direct Reports:This role may serve as a team lead for an assigned work group.Benefits of Employment with the State of Indiana:The State of Indiana offers a comprehensive benefit package for full-time employees which includes: Three (3) medical plan options (including RX coverage) and vision/dental coverages Wellness program (offers premiums discount for the medical plan) Health savings account (includes bi-weekly state contribution) Deferred compensation account (similar to 401k plan) with employer match Two (2) fully-funded pension plan options Group life insurance Employee assistance program that allows for covered behavioral health visits Paid vacation, personal and sick time off Competitive leave policies covering a variety of employee needs 12 company paid holidays, 14 on election years Qualified employer for the Public Service Loan Forgiveness Program New Parent Leave Free Parking Free LinkedIn Learning Equal Employment Opportunity:The State of Indiana is an Equal Opportunity Employer

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